Payroll Orientation for Student Employees
Congratulations on your new job with SU! Before you can begin working, you will need to attend a payroll orientation session for student employees. Sessions last approximately one hour, and you’ll need to bring the appropriate documents with you.
How to sign up for Student Employee Payroll Orientation
- Scan the QR code to the top right of this page to access the Payroll Orientation Booking Webpage.
- Under Select Staff, choose “HR Team.”
- On the calendar, select an available date that fits your schedule. If a session is unavailable, it will be grayed out.
- After selecting the date, the available time slots will be shown next to the calendar. Choose the time slot that works best for you.
- After choosing your appointment date and time, add your full name and Schreiner email address in the appropriate fields. Optionally, you can also specify which department you will be working with.
- After verifying that all information is correct, click the “BOOK” button at the bottom of the page.
- Check your Inbox for a confirmation email. The appointment will be added to your outlook calendar.
Need to reschedule or cancel your appointment?
How to reschedule your Payroll Orientation Appointment:
- Find your confirmation email and click the “Reschedule” button or “Manage Booking” link within the email.
- After you are redirected to the Payroll Orientation Booking Webpage, click the “Reschedule” button.
- Select a different day and/or time slot, then verify that your other details are correct (including name and email address).
- Click the “BOOK” button at the bottom of the page and check your Inbox for a confirmation email. Your outlook calendar will also be updated to reflect the new appointment date and time.
How to cancel your Payroll Orientation Appointment:
- Find your confirmation email and click the “Reschedule” button or “Manage Booking” link within the email.
- After you are redirected to the Payroll Orientation Booking Webpage, click the “Cancel” button.
- Check your Inbox for a confirmation email notifying you that your booking is cancelled. Make sure the appointment is removed from your outlook calendar.
For orientation please bring:
- A valid Social Security card for payroll
and taxation verification. - A bank direct deposit form or letter
from your financial institution stating
the account holder’s name, routing
number, account number, and type of
account. - Acceptable documentation for the I-9
Form (see list on back). Please bring
either:- One document from List A or;
- One document from List B AND
One document from List C.
- I-9 documents must be the original
document and not pictures or
copies.
LISTS OF ACCEPTABLE DOCUMENTS
All documents must be UNEXPIRED
LIST A
Documents that Establish Both Identity and Employment Authorization
- U.S. Passport or U.S. Passport Card
- Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
- Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machinereadable immigrant visa
- Employment Authorization Document that contains a photograph (Form I-766)
- For a nonimmigrant alien authorized to work for a specific employer because of his or her status:
- Foreign passport; and
- Form I-94 or Form I-94A that has the following:
- The same name as the passport; and
- An endorsement of the alien’s nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or
limitations identified on the form
- Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating
nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI
OR
LIST B
Documents that Establish Identity
- Driver’s license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
- ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
- School ID card with a photograph
- Voter’s registration card
- U.S. Military card or draft record
- Military dependent’s ID card
- U.S. Coast Guard Merchant Mariner Card
- Native American tribal document
- Driver’s license issued by a Canadian government authority
For persons under age 18 who are
unable to present a document
listed above:
- School record or report card
- Clinic, doctor, or hospital record
- Day-care or nursery school record
AND
LIST C
Documents that Establish Employment Authorization
- A Social Security Account Number card, unless the card includes one of the following restrictions:
- NOT VALID FOR EMPLOYMENT
- VALID FOR WORK ONLY WITH INS AUTHORIZATION
- VALID FOR WORK ONLY WITH DHS AUTHORIZATION
- Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)
- Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
- Native American tribal document
- U.S. Citizen ID Card (Form I-197)
- Identification Card for Use of Resident Citizen in the United States (Form I-179)
- Employment authorization document issued by the
Department of Homeland Security
Examples of many of these documents appear in the Handbook for Employers (M-274).
Refer to the instructions for more information about acceptable receipts.