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The Payroll Clerk reports directs to the Director of Human Resources and is responsible for processing, reconciling and disbursing payroll in a timely manner. This position is also responsible for maintaining payroll records and communication with the third-party payroll vendor regarding required data and reports. Working with the Coordinator of Meaningful Work on all aspects of the student worker program at the University is also a major responsibility of this position.


  • Maintains highest level of confidentiality.
  • Processes all payrolls on established pay schedules using on-site or third party vendor software and enterprise-wide software.
  • Ensures every payroll transaction is entered, processed, maintained, revised and distributed in a timely and accurate manner in compliance with established policies, procedures and statutory requirements.
  • Facilitates vendor relationship with third party payroll vendor.
  • Coordinates product upgrades; ensures accuracy of data following upgrade.
  • Monitors the payment and preparation of all payroll and tax reports.
  • Maintains all payroll records; distributes paychecks; provides payroll reports as needed to campus community; answers questions from employees related to payroll and W-2 forms.
  • Trains the HR representative assigned as payroll back-up; updates training as needed. Maintains current instructions regarding payroll policies and procedures in a department manual and on department drive.
  • Reviews payroll information transfer to general ledger, including month-end general ledger download of payroll data, journal entries and the accurate reporting of each proposed entry after review by employee’s supervisor.
  • Assists and researches inquiries regarding salary line items within departmental budget reports.
  • Assists with annual financial audit regarding payroll reports and information as requested by Controller.
  • Provides HR and Financial Services with reports and information regarding departmental compensation expenditures, payroll funding and tax amounts, wage garnishments, and retirement payments.
  • Conducts/coordinates internal payroll audits as needed.
  • Maintains student work-study award amounts and provide timely reports to supervisors in conjunction with the Coordinator for Meaningful Work.
  • Facilitates the new-hire process for student workers.  Responsible for completion and compliance of required paperwork; ensures I-9 documents are accurately competed for each new-hire as the University is an E-Verify institution.
  • Performs periodic audits for compliance.
  • Provides support as needed to others within the HR department.


  • 2-3 years payroll processing experience in a company of comparable size.  General human resources experience a plus.
  • Previous experience processing payroll with third party vendor (ADP preferred).
  • Minimum 2 years computer experience (Microsoft Word, Excel, Outlook, and Explorer) required.
  • General understanding of accounting fundamentals.
  • Ability to accomplish all tasks independently and with minimal supervision.
  • Ability to perform several tasks concurrently with ease and professionalism.
  • Familiarity and experience with general office equipment.
  • Exceptional organizational, interpersonal, written and communication skills.
  • Ability to compose correspondence and produce reports in a timely manner.
  • Ability to work as a team member toward the common goal of the University.
  • Ability to provide excellent customer service.
  • Must have a valid Texas driver’s license, related insurance and good driving record.