SUMMARY OF RESPONSIBILITIES

The Payroll Clerk reports directs to the Director of Human Resources and is responsible for processing, reconciling and disbursing payroll in a timely manner. This position is also responsible for maintaining payroll records and communication with the third-party payroll vendor regarding required data and reports. Working with the Coordinator of Meaningful Work on all aspects of the student worker program at the University is also a major responsibility of this position.

ESSENTIAL FUNCTIONS

• Maintains highest level of confidentiality.
• Processes all payrolls on established pay schedules using on-site or third party vendor software and enterprise-wide software.
• Ensures every payroll transaction is entered, processed, maintained, revised and distributed in a timely and accurate manner in compliance with established policies, procedures and statutory requirements.
• Facilitates vendor relationship with third party payroll vendor.
• Coordinates product upgrades; ensures accuracy of data following upgrade.
• Monitors the payment and preparation of all payroll and tax reports.
• Maintains all payroll records; distributes paychecks; provides payroll reports as needed to campus community; answers questions from employees related to payroll and W-2 forms.
• Trains the HR representative assigned as payroll back-up; updates training as needed. Maintains current instructions regarding payroll policies and procedures in a department manual and on department drive.
• Reviews payroll information transfer to general ledger, including month-end general ledger download of payroll data, journal entries and the accurate reporting of each proposed entry after review by employee’s supervisor.
• Assists and researches inquiries regarding salary line items within departmental budget reports.
• Assists with annual financial audit regarding payroll reports and information as requested by Controller.
• Provides HR and Financial Services with reports and information regarding departmental compensation expenditures, payroll funding and tax amounts, wage garnishments, and retirement payments.
• Conducts/coordinates internal payroll audits as needed.
• Maintains student work-study award amounts and provide timely reports to supervisors in conjunction with the Coordinator for Meaningful Work.
• Facilitates the new-hire process for student workers.  Responsible for completion and compliance of required paperwork; ensures I-9 documents are accurately competed for each new-hire as the University is an E-Verify institution.
• Performs periodic audits for compliance.
• Provides support as needed to others within the HR department.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• 2-3 years payroll processing experience in a company of comparable size.  General human resources experience a plus.
• Previous experience processing payroll with third party vendor (ADP preferred).
• Minimum 2 years computer experience (Microsoft Word, Excel, Outlook, and Explorer) required.
• General understanding of accounting fundamentals.
• Ability to accomplish all tasks independently and with minimal supervision.
• Ability to perform several tasks concurrently with ease and professionalism.
• Familiarity and experience with general office equipment.
• Exceptional organizational, interpersonal, written and communication skills.
• Ability to compose correspondence and produce reports in a timely manner.
• Ability to work as a team member toward the common goal of the University.
• Ability to provide excellent customer service.
• Must have a valid Texas driver’s license, related insurance and good driving record.