SUMMARY OF RESPONSIBILITIES
The Assistant Controller will hold a Certified Public Accountant license and have a demonstrated ability to provide leadership in the University’s accounting function. The Assistant Controller will be expected to continually look for ways to improve the efficiency and effectiveness of the accounting function, by implementing best practices and positive change. The Assistant Controller works under the direction of the Controller who serves as the chief accountant for the University. The Assistant Controller is also a strategic partner in the production of standard and ad-hoc financial reports and presentations to provide management timely information on financial data. A comprehensive understanding of higher education, accounting knowledge and strong communication skills are essential. The Assistant Controller will be a meticulous, hands-on accountant, in performing cash management, financial reporting, general ledger treasury management functions.
- Maintain the general and subsidiary ledgers of the University; provide stewardship over cash and treasury management.
- Maintain accounting policies and procedures in compliance with generally accepted accounting principles (GAAP) and applicable tax regulations, to ensure accurate accounting of all financial transactions.
- Take the initiative to propose and implement modifications to existing accounting policies and procedures where there is an opportunity for efficiency or improved decision support (ie: via chart of accounts); ensure that current practices meet the evolving needs of the University.
- Consult with and advise the Controller, Vice President for Planning and Finance on matters requiring attention. Respond to a wide variety of special projects and reporting requests with complete, accurate and timely work.
- Relate to internal and external stakeholders at all levels, and articulate complex accounting and finance information through effective written and oral communications that can be understood by varying audiences. Help develop effective tools for management reporting of financial information.
- Foster a standard of superior service to all, working collaboratively with other campus departments, to ensure a cooperative and mutually beneficial relationship. Maintain professional standards and affiliations within the department to keep current in trends, regulations and changes in the accounting filed.
- Work Collaboratively with colleagues in the Financial Services team as well as campus in:
- Coordinating the flow of financial date through automated systems or other means, culminating in an accurate general ledger and monthly/annual financial statements prepared on a timely basis in accordance with GAAP.
- Ensuring timely processing of payables, accurate and timely reporting, and maintenance of vendor relations.
- Ensuring the investment and cash management practices are appropriate for maximized earnings and limited exposure to principal loss, coordinating and overseeing banking relationships, managing and monitoring short and long-term investments, and monitoring daily University cash flow.
- Assessing charges and credits, student billing and collections efforts, recording and depositing cash receipts, and other core functions.
- Implementing and maintaining various University financial systems improvements.
- Working with the functions of accounts payable and fixed assets accounting.
- Work with the Controller on submitting all required documentation to the external audit team and to governmental and compliance agencies, responding to information requests and ensuring timely and accurate completion of all audit schedules.
- Ensure the timely preparation of quarterly interim financial statements and investment roll-forward as well as the annual financial report and adjusting/closing entries.
- Monitor, maintain, and operate the university’s corporate card program.
- Develop and monitor robust internal controls for fraud, errors, and omissions within cash accounts, accounts payable, and investments.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED
- Bachelor’s degree in accounting required.
- Current CPA Licensure required.
- 3-5 years of progressive accounting responsibilities within an institution of higher education, preferably in a private, nonprofit University.
- MBA, CMA or similar advanced degree or certification preferred.
- Must have a valid Texas driver’s license, related insurance and good driving record.